200+
Source-document accounting automated across a chain of 200+ locations
Case study · Thrash!
AI bookkeeping automation for Thrash!
In a chain of more than 200 stores, every invoice and every source document used to be checked by hand. We automated source-document accounting for the whole chain: the AI system processes the flow on its own, checks both paper and electronic documents, and employees only review the ones that fail a check. The wait dropped from several days to a few hours.
- Client
Thrash! - Integrationfrom $2,500
- Supportfrom $200/mo
Implementation results
What changed after launch
×10+
Source documents processed tens of times faster: hours instead of days
Manual work reduced to handling only the problem documents
Enormous time savings on processing the document flow
Solutions
What the system does
- Processes source documents automaticallyHandles the entire document flow, not just isolated operations.
- Checks both paper and electronic documentsThe automated checks work regardless of the document format.
- Leaves only the problem cases to peopleEmployees review the documents that failed a check, not the whole flow.
- Keeps multi-level controlSeveral checkpoints so an error doesn't slip through.
Features
What's included in the solution
Automated handling of source-document accounting
A multi-level processing safety system
Automatic checking of electronic and paper documents
Flagging problem documents for manual review
AI bookkeeping automation for a retail chain
AI bookkeeping automation handles the flood of source documents that a chain of 200+ locations generates, where checking every invoice by hand is slow and risky. We built it for Thrash!: the AI system checks both paper and electronic documents, leaves only the disputed cases to people, and the time a source document spends in processing dropped from several days to a few hours.
Read more
Source documents, invoices, acts, bills, are the foundation of accounting. In a retail chain there are thousands of them a day, and each has to be verified: details, amounts, match to the delivery. As long as this is done by hand, checking source documents becomes a bottleneck: documents pile up, closing the period drags on, and the risk of error grows with the volume. For a chain of hundreds of locations, the scale of the problem is multiplied by the number of points.
The solution for Thrash! automates accounting at the level of the whole flow. The system accepts documents regardless of format, both electronic and paper, runs them through multi-level checks, and passes along the ones that clear control. An employee steps in only where something didn't match: they work with the problem documents instead of reviewing every one in turn. Thanks to this, source documents across a chain of 200+ locations are processed tens of times faster, and the wait falls from several days to a few hours.
A solution like this fits retail chains, accounting and finance departments, companies with paper and electronic document flow, and control and internal audit teams. The larger the volume of source documents, the more noticeable the time savings. It's close to our document workflow automation line but tailored to retail source-document accounting. Describe your document flow and number of points, and we'll estimate, free of charge, what implementation would look like in your case.
We start implementation with an audit of the source-document flow: which documents, in which formats, and through how many points they pass. Then we set up the automated checks, the levels of control, and the rules by which a document reaches a person. The more locations and documents, the faster the accounting automation pays off. The approximate cost is from $2,500 for implementation and from $200/mo for support, with a free preliminary estimate for your volume.
Pricing
The same solution for your business
We can deliver a similar project from this amount. The final cost depends on the features and integrations, so we first hold a consultation, prepare a preliminary estimate, and send a commercial proposal, free of charge.
Integrationfrom $2,500
Supportfrom $200/mo
Who it's for
Who is this solution for?
Retail chains
Processing source documents across hundreds of locations at once.
Accounting and finance
Less manual checking of every document.
Chains with paper and electronic document flow
A single process for both formats.
Control and internal audit
Multi-level checking without losing speed.
How it works
How we'll launch it for you
- Step 01
We discuss the task
We analyze your needs and define the best solution.
- Step 02
We build the solution
We configure AI agents or adapt ready-made solutions.
- Step 03
We launch
We integrate, test, and train your team.
- Step 04
We deliver results
Measurable results and ongoing support.
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FAQ
Before you start
How do you automate checking source documents?
The document flow is fed into a system that runs each one through several checkpoints: it reconciles details and amounts and rejects anything that doesn't match. Documents that clear control move on automatically, and the accountant sees only the problem ones. At Thrash!, the whole chain of 200+ locations works this way.
Can AI check paper invoices?
Yes. The solution for Thrash! works with both electronic and paper documents: it runs paper invoices through the automatic check as well, so a single process covers both formats.
What are source documents, and why does checking them take time?
Source documents are invoices, acts, bills, and other primary records that confirm business operations. There are many of them, each with its own details and amounts, and each has to be reconciled by hand. In a large chain the volume is such that checking becomes a bottleneck, which is exactly why it's worth automating.
How many locations can AI accounting serve?
At Thrash!, the system covers a chain of 200+ locations and processes their source documents in a single process. The architecture scales to the volume: we account for the number of points and documents when estimating the project.
Free consultation
Want the same result?
Tell us about your task — we'll show how this solution would work for you and give you a price. The first consultation is free.
What you'll get from the consultation
Analysis of your businessWe map out the processes where AI will have the greatest impact.
Expert recommendationsWhich type of solution fits: a product, a ready-made solution, or custom development.
A demo of what’s possibleWe show how it works, with examples.
A clear launch planStages, timelines, and the expected outcome.
Thrash! · integration from $2,500