Everything typed by hand
Someone retypes the vendor, line items, and totals from each invoice into 1C or BAS manually.
Solution · Source documents
Source documents into your accounting system — no manual entry
Invoices, bills, and delivery notes from scans, photos, and email land in your accounting system or ERP on their own — 1C, BAS, or another. A person only checks and confirms, instead of typing every line.
Accounting teamsRetail chainsManufacturingDistribution & wholesaleAccounting outsourcing
Where accounting runs on 1C, BAS, or a similar system, the bottleneck is usually the same — manual entry. A document arrives in some format, and someone retypes the vendor, line items, quantities, and totals into the system by hand. It is slow, monotonous work, and the bigger the flow, the longer the books stay open. This solution removes the typing. The system reads the document itself — from a scan, a photo, or an email — pulls out the fields it needs, and creates a ready record in your accounting system or ERP. A person only reviews and confirms, instead of keying in every line. It handles both paper and electronic documents, and sets anything questionable aside for a human. It fits accounting teams and back offices in retail, manufacturing, and services — anyone who processes a lot of invoices, bills, and delivery notes every day.
The problem
Sound familiar?
Data entry errors
Manual typing adds slips in details and amounts that later surface in reconciliations.
Books close slowly
While documents are entered one by one, month-end close drags on.
Paper and email kept apart
Scans, photos, and e-invoices are handled in different ways, with no single process.
What you'll get
What the solution delivers
Document data into your system
The system reads an invoice or bill and creates a record in 1C, BAS, or your system.
Scans, photos, email
A document is accepted in any form — from a photo, a scan, or a message.
A person just confirms
You review the ready record and confirm it, instead of typing by hand.
Edge cases flagged
Anything that does not match is set aside for a person.
Faster close
Documents go through in hours, not days.
What's included
What's included in the implementation
Map the document flow
We review document types, formats, and volume.
Accounting integration
A link to 1C, BAS, or your system.
Field recognition
Vendor, line items, quantity, and totals from a document.
Paper and electronic
One process for scans, photos, and e-documents.
Review rules
When a record goes through, and when it goes to a person.
Launch and support
We test on your documents and support the solution.
Industries
Where it works
A flow of invoices from many outlets posts to accounting automatically — as in the Thrash! chain of 200+ locations.
Supplier invoices and receipts for raw materials and packaging post without manual keying.
Supplier invoices and delivery notes are read and turned into records in your system.
Source documents for several clients run through one process instead of manual entry for each.
How we implement it
From task to launch in four steps
- Step 01
Map the flow
We look at which documents you process and in which formats.
- Step 02
Connect accounting
We link to your 1C, BAS, or other system.
- Step 03
Fields and checks
We set which fields to read and when to involve a person.
- Step 04
Go live
Documents start posting on their own; you only review.
Results
What it delivered for clients
×10+ — faster document processing: hours instead of days
MHP case study200+ — chain locations on automated source-document entry
Thrash! case study×10+ — faster document processing across the chain
Thrash! case studyCase studies
We've done this for clients
MHPAI document processing in 1C for MHP
×10+
Source documents processed tens of times faster: hours instead of days
View case study
Thrash!AI bookkeeping automation for Thrash!
200+
Source-document accounting automated across a chain of 200+ locations
×10+Source documents processed tens of times faster: hours instead of days
Pricing
How much it costs
Final cost depends on scope and integrations. We'll give exact pricing and timelines after a free consultation.
Integrationfrom $2,000
Supportfrom $150/mo
Why us
Why Neurotrack
Less manual work
Your team reviews ready records instead of keying every line.
Proven at scale
In the Thrash! chain, source documents from 200+ locations run this way.
Tens of times faster
For MHP and Thrash!, processing dropped from days to hours.
Built for your system
We tailor it to your 1C, BAS, or other accounting setup.
FAQ
Before you start
How do you automate source-document entry into an accounting system?
The system reads a document from a scan, photo, or email, pulls out the fields it needs, and creates a ready record in 1C, BAS, or your system. A person only reviews and confirms. For MHP, document data became a request in 1C, and processing dropped from several days to a few hours.
Does it work with paper invoices?
Yes. The system handles both paper and electronic documents: scans and photos of invoices go through the same checks as e-documents. In the Thrash! chain, source documents from 200+ locations run through one process this way.
How is this different from document workflow automation?
General document workflow is about moving and approving any documents. This is narrower: data from source documents lands in your accounting system. Need a general workflow built for you — see document workflow automation; need a ready service that reads documents — see AI document processing.
How long does it take to launch?
Roughly 4–8 weeks from start to a working environment. The exact timeline depends on document types, volume, and your accounting system configuration.
How much does it cost?
From $2,000 to implement and from $150/month for support. The final price depends on document types, volume, and the complexity of integration with 1C or BAS. Leave a request and we will prepare a free estimate for your flow.
Do we have to use 1C or BAS specifically?
No. Accounting most often runs on 1C or BAS, and the solution works with them, but it connects to other accounting systems through integration just as well. Where the data should go is agreed at the start.
How automated source-document entry works
Automated source-document entry means the data from an invoice, bill, or delivery note reaches your accounting system without manual keying. Before, an operator opened each document and retyped the vendor, items, quantities, and totals into 1C, BAS, or another system. Now software handles that part: it recognises the fields in the document and creates a ready record, while a person only reviews and confirms it. It works in a few steps. First we look at which documents you process and in which formats — scans, photos, electronic invoices. Then we set up field recognition and a link to your accounting system. After that we define the rules: which documents post straight away, and which the system sets aside for a person to check. Paper and electronic documents run through one process. For MHP, document data became a request in 1C on its own, and source-document processing dropped from several days to a few hours. In the Thrash! chain of 200+ locations, the system checks both paper and electronic documents and leaves only the questionable ones to a person. The bigger the flow, the clearer the time saved. The solution is tailored to your 1C, BAS, or other accounting configuration.
Related solutions:
Other solutions
What else we can adapt
Free consultation
Lots of documents every day? Let us price it for your flow
In the consultation we'll walk through your process, show similar rollouts, and give you pricing and timelines. The first consultation is free.
What you'll get from the consultation
Analysis of your businessWe map out the processes where AI will have the greatest impact.
Expert recommendationsWhich type of solution fits: a product, a ready-made solution, or custom development.
A demo of what’s possibleWe show how it works, with examples.
A clear launch planStages, timelines, and the expected outcome.
Source documents to ERP